Other Expenses
Conferences and Professional Meeting or Registration
If a traveler pays for the registration fee from personal funds, reimbursement may be made after the travel is complete.
Taxi, Rental Car or other Local Transportation
The cost of taxis and other local transportation to and from hotels, airports or railroad stations in connection with business activities is reimbursable. Rental cars may be utilized if the business purpose is documented.
Telephone
Business Phone Calls
Travelers will be reimbursed for business phone calls:
- That are reasonable and necessary for conducting business, and
- When documentation is attached to support the charge.
Internet Server Access While Traveling
Travelers will be reimbursed for the cost of internet connections for the purpose of administering university business.
Other Reimbursable Expenses:
Reimbursement will be allowed for other expenses under the following circumstances:
- Parking and tolls
- Shipping of university materials not carried by the traveler
- Baggage handling
- Business expense such as copying and fax
- Currency conversion fees
- Gratuities
- Ground transportation (used for business)
- Laundry if in travel status more than five days
Non-Reimbursable Expenses:
- Hotel gyms
- Alcohol
- In-room movie and mini-bar charges
- Laundry (unless traveler is in travel status for five or more days). Receipts are required.
- Parking fines or speeding tickets
- Child or pet care
- Travel expense or meals of other persons, such as spouse, traveling with the employee for personal reasons
- Food in excess of daily allowance
- Event tickets
- Taxis or other transportation to and from personal events
- Commuting expense between your home and Official Headquarters.
- Additional transportation, hotel or other expense for vacation related travel in connection with business travel (taken before, during or after business trip)
- Entertainment
- Personal phone calls
- Recreation expense
- Airline Club memberships
- Upgrades
- “no show” charges
- Credit card delinquency assessments, credit card annual fees
- Medical expenses
- Lost baggage
- Magazines, newspapers, unless specific business purpose is indicated
- Theft or loss of advance funds, personal funds or other personal property
- Snacks unless in lieu of a meal
- Personal health and hygiene items
- Outside activities offered as a part of the conference
- Dues in private clubs
- Insurance costs, including baggage, flight and life insurance
- Massages, saunas, spa
- Personal automobile repairs