Transportation

Air Travel by Commercial Flight

Commercial flights are to be by coach, tourist or equivalent class.  Air fares from both Kansas City and St. Louis airports should be secured to find the most economical price.

Airfare costs in excess of the lowest available commercial discount airfare or customary standard (coach or equivalent) airfare are not allowable except when such accommodations would:

• Require circuitous routing
• Require travel at unreasonable hours
• Excessively prolong travel

Air Travel by Personally Owned Aircraft

Reimbursing for use of aircraft owned or operated by the traveler is prohibited.

Internet Purchase

Purchase of air transportation via the internet is allowable if it provides economic benefit to the university.  Travelers should understand the risks associated with tickets obtained from consolidators and through the internet.

Reimbursement for Tickets Paid on Personal Credit Card

The university will reimburse the traveler for tickets paid for by the traveler on a personal credit card after the trip is complete.

Unused Tickets

Unused  tickets purchased or reimbursed by the university may not be used for personal travel.  The department paying for the ticket should work with the traveler to account for the unused ticket and if possible, convert its use for future business travel.

Rail Transportation

Rail transportation may be used when the cost is less than or equal to other methods.