Responsibility

The primary responsibility for the expense report items being properly documented and within university policy rests with the traveler and the approving supervisor.  The Business Office will review expense reports on a sample basis for compliance with this policy, and forward taxable reimbursements, if any, to payroll for inclusion on W-2 wages.

The traveler is responsible for the submission of all forms related to his/her travel.  The traveler may delegate responsibility for preparation of the forms to an associate but the traveler and the authorizing supervisor will retain accountability for travel expenses.  A completed and signed Travel Expense Report form should be submitted as soon as practical, but no later than 60 days after the traveler’s return.  One exception is that travel taken during June should be submitted no later than July 10 in order to classify the travel in the appropriate fiscal year.